BCGA Zone 5 Men’s Executive Committee

Annual General Meeting

Minutes of Meeting

Date:                     October 29, 2007

Time:                    6:30 PM

Place:                   Gorge Vale Golf Club Dining Room

In Attendance:      Bruce Brown – Interim Chair – Tournament Director

George Faithfull – Zone 5 Director BCGA – Junior Coordinator

                              Glenn Bell – Secretary/Treasurer

                              John Dunick – Senior Coordinator

                              John Lee – Club Captain Arbutus Ridge GC

                              Ken Boushell – Vice-Captain Arbutus Ridge GC

                              Brian Dunne – Bear Mountain GC

                              Gary Gill – Club Captain Cowichan GC

                              Tedd Genest – Cowichan GC

                              Pat Mac Lachlan – Cowichan GC

                              Don Gowan – Glen Meadows GC

                              Neil Watson – President Glen Meadows GC

Wayne Carson – Vice President Glen Meadows GC

                              Bob Cribbs – Treasurer Glen Meadows GC

                              Noel Pumfrey – President Gorge Vale GC

                              Van de Goey – Director Gorge Vale GC

                              Mike Sikora – Club Captain Olympic View GC

                              Lyndon King – Director of Golf Olympic View GC     

Geoff Pearce – Club Captain Royal Colwood GC

                              Don Woodland – Club Captain Uplands GC

Regrets:               Ardmore GC

                              Blackburn Meadows GC

                              Blenkinsop Valley GC

                              Cedar Hill GC

                              CFB Esquimalt GA

                              Cordova Bay GC

                              Duncan Meadows GC

                              Galiano GA

                              Island View GC

                              Metchosin GC

                              Pender Island GC

                              Prospect Lake GC

                              Royal Oak GC

                              Salt Spring Island GC

                              Victoria GC

Bruce Brown called the meeting to order at 6:45 PM as a quorum had been met, with 8 of the courses being represented.

MINUTES OF LAST MEETING

1.            Neil Watson made a motion that the minutes of the 2006 BCGA Zone 5 Annual General Meeting be accepted as presented to the attendees of the meeting.  Gary Gill seconded the motion.  Carried. 

REPORTS

2.            Treasurer’s Report: The Treasurer presented the financial statements for the Zone 5 and Victoria & District bank accounts along with the proposed budget for 2007/2008.  Mike Sikora made a motion to accept both the report and budget as presented subject to audit once the end of the fiscal year was completed on October 31^st, 2007.  John Lee seconded the motion. Carried.

3.            Men’s Committee Report: The Chair presented a synopsis of the 2007 Zone 5 Men’s Executive Committee report that was forwarded to the BCGA for inclusion in the 2007 BCGA Annual Report.  The Chair acknowledged the previous executive; Stan Gibb - Chair, John Davis – Co-Chair and Tournament Director and Al Foster – Secretary Treasurer for their many years of dedicated service to the Zone.

4.            Junior Committee Report: The Junior Chair, George Faithfull presented a synopsis of the 2007 Junior Committee report that was forwarded to the BCGA for inclusion in the 2007 BCGA Annual Report.  George closed by thanking all of the Clubs for their continued support of the Junior Programs within the Zone and announced his retirement as the Junior Chair and how Carol Taylor had carried the Junior Committee over the past two years while he has been filling the position of First Vice-President of the BCGA. He further explained why the Junior Clinic for 2007 had been cancelled by the BCGA – the grant that funds this clinic is not available unless there is participation from each Club. As there wasn’t participation from all the Clubs in the Zone it wasn’t funded. These clinics are two days long; there is instruction from golf professionals, nutritionists and fitness trainers as well as two rounds of golf.  Quite worth the $50 per player.

5.            Senior Committee Report: The Senior Coordinator, John Dunick, provided a synopsis of the 2007 Sr Committee report that was included in the Men’s report that was forwarded to the BCGA for inclusion in the 2007 BCGA Annual Report.  The winners of the different interclubs for 2007 were as follows:

a.    Senior City Buttons – Bear Mountain GC,

b.    Senior Handicap Buttons – Cowichan G&CC, and

c.    Senior Interclub – Gorge Vale GC.

Elections and Appointments

6.            George Faithfull, the Nomination and Elections Chair for 2007, announced there had not been any further nominations for the following positions and that those filling the positions were still willing to stand. He carried out the elections and continued to ask if there were any other nominees for each of the positions. The table bellow details the results of the elections: 

7.            The following were  appointed by the Chairman as the Coordinators for the different events held in the Zone:

8.            The Chairman explained how the numbers of Directors in the BCGA is determined and nominated George Faithfull for a further term as the Zone 5 Director to the BCGA.  Noel Pumfrey seconded the nomination and the members present elected George Faithfull as the Mens Director for the BCGA Zone 5.  George thanked the assembly and went on to explain the nomination and election process for the Directors at Large of the BCGA and that Barry Anderson had been nominated for a Director at Large and that those elections would be held at the BCGA  Annual General Meeting in Vancouver on December 2, 2007.

OLD BUSINESS

9.            There was no old business to attend to.

NEW BUSINESS

10.         Financial Examiner. The Treasurer explained the requirement to have Zone financial records reviewed by a Certified General Accountant on an annual basis.  Noel Pumfrey made a motion that John Rewers CGA, be retained as the Financial Examiner for the Zone. Mike Sikora seconded the motion. Carried Action – Treasurer to retain Mr Rewers and have the accounts reviewed.

11.         Honorarium for the Secretary and Treasurer. The Chairman informed the assembly that the honorarium for the Secretary and Treasurer had not been reviewed for many years and further explained the amount of work that goes along with those positions.  Lyndon King made a motion that the honorarium for each position be increased from the present amount of $400 to $500.   Geoff Pearce seconded the motion.  Carried

12.         Annual Dues. Noel Pumfrey made a motion that the current dues for the eighteen hole and nine hole courses remain the same at $250 and $50 respectively. Don Gowan seconded the motion.  After some discussion the motion was carried.

13.         Willie Park and Harry Young Interclubs. After appointing the co-ordinators for the two interclubs, there was much discussion with respect to the scheduling of the events.  Historically the Harry Young has taken place on Tuesday and the Willie Park held on Wednesday.  With the amount of golf now being played it was suggested that the process that was in place in 2006 worked – if a club that is hosting has a scheduling conflict the team captain is to contact the team captain for the visiting team and request a change in schedule. Ultimately there must be acceptance between the two clubs to ensure the matches are played.

14.         Supper. A short intermission was taken so the attendees could enjoy their suppers.

15.         Amalgamation of the Zone 5 and Victoria & District Committees. The Chairman and the Treasurer explained the difficulties with having two separate financial accounts, the overlap of the two committees as all officers of the Zone committee were officers of the Vic & District committee and why there had been two separate entities.  The Chairman explained that after consultation with the BCGA, there was no need to maintain the two committees.  The Chairman made a motion that the Victoria & District Golf Committee be dissolved and the funds and assets of the committee be transferred to the Zone 5 committee. Noel Pumfrey seconded the motion.  Ken Boushell amended the motion to include “the responsibilities” alongwith the funds and assets. The Treasurer seconded the amendment to motion.  The amendment and the motion were carried. Action – Treasurer to have funds transferred from the Victoria & District account to the Zone 5 account and revise the proposed budget for 2007 to include the Victoria & District events.  Chairman to have website updated to reflect the change.

16.         Name of Zone 5.  The Chairman indicated that the “official” name of Zone 5 is the “Capital Region” and that this name does not reflect the make up and geographical boundaries of the member clubs within the Zone. Geoff Pearce made a motion that the name be changed to Southern Vancouver Island. Neil Watson seconded the motion.  After discussion the motion was carried.  The Chairman informed the assembly that the name change may have to be ratified at the BCGA AGM, as there are many documents, et cetera that would have to be revised. Action – Chairman to forward name change proposal to the BCGA for possible ratification and adoption.

17.         Times Colonist Open Exemptions. The Chairman advised that the issue of exemptions from within the Zone at the Times Colonist Open has been discussed with the Victoria Open Golf Society  A policy has been developed by the Society that there will be one exemption made available to the Men’s Executive Committee of Zone 5 to assign appropriately. In essence the Zone will receive an exemption that could be provided to an amateur from either the Zone Amateur or the Vancouver Island Open.

18.         Green Fees – Zone Events. Bruce explained the difficulty the Zone Committee had in determining the fees to assign for the Men’s Amateur,  Senior’s Amateur, and Junior Amateur as there was no standard rate that the Clubs hosting the events would charge the Zone. Noel Pumfrey made a motion that the Committee recommend to each of the clubs within the Zone that the green fee to be charged per player be set at 80 % of the club’s Guest of Member rate with the proviso that there would be no green fee charge for a Zone Junior event.  Geoff Pearce seconded the motion.  After some discussion the motion was carried. Action – Chairman and Secretary to draft a letter to be sent to each of the clubs General Managers recommending the fee structure.

19.         BCGA Support to Zone Teams. Don Gowan expressed his disappointment at the level of support provided to a Zone Team by the BCGA.  George Faithfull asked Don to forward his sentiments to him so he could bring the issue forward at the next Board of Directors meeting that is to be held before the BCGA AGM.

20.         Support from Sports Canada. Tedd Genest asked whether or not Sports Canada provided support down to the Zones through the RCGA and BCGA? George Faithfull said he would investigate and report back to the Zone.  There was further discussion with respect to the support provided by the Canadian Professional Golf Association.  Lyndon King explained that the support from the CPGA was more in the form of professional instruction provided to juniors and the leadership advice to the professionals that assist the Junior Programs versus providing monetary support to the programs directly.

ADJOURNMENT

21.         There being no further business to discuss, a motion was made by Noel Pumfrey and seconded by Don Gowan that the meeting be adjourned.

22.         The Chairman closed the meeting at 9:00 PM by thanking all those who attended for their time.

Glenn Bell, Secretary                                                       date

Bruce Brown, Chairman                                                    date